Summary:

The Executive Assistant is a full-time role that supports the Owners of Corporate Travel Service in a broad array of clerical and organizational tasks. The responsibilities of the role encompass internal and vendor-facing communications, document preparation, management of Owners’ office calendars and voicemails, filing of sensitive and proprietary documents, courier service to local destinations, and general recordkeeping tasks.

ONGOING RESPONSIBILITIES:

• Daily clearing and reporting of Owners' voicemails

• Assisting in the scheduling of appointments on the Owners’ calendars

• Typing and compiling various documents in Microsoft Word, Excel or Powerpoint

• Planning and preparing for hosted meetings and social functions both within the company offices and at local restaurant venues

• Driving to local destinations to make deliveries or purchases on behalf of the Owners

• Maintaining strict confidentiality and safeguarding the storage of sensitive company documents

• Supportingthe general office management functions, including utility contracts, supply room inventory, kitchen supplies, Copy equipment maintenance, postage machine maintenance

• Opening and distributing daily incoming mail and posting and mailing outgoing checks

• Creating travel itineraries for owners and special clients

• Assisting in the printing and mailing of brochures to clients

• Ordering and sending gifts, flowers, and mass cards for clients

• Maintain membership, event attendance, and invitation logs for affiliated organizations

• Occasional visits to bank to post deposits for affiliated organizations

• Renew affiliated organization memberships for owners

• Assorted other unique tasks as assigned by Owners

REQUISITE SKILLS AND QUALIFICATIONS:

• Associates degree in related field

• Proficiency with Microsoft Word and Microsoft Powerpoint

• Typing skills

• Disciplined accuracy and attention to detail

• Flawless punctuality and timeliness

• Ability to communicate professionally and articulately in both spoken and written discourse

• Comfort with learning new software applications Microsoft Teams

• Ability to manage multiple projects simultaneously of varying complexity while protecting quality of work

• Ability to build positive relationships and partnerships within the department, across the organization and with  external vendors

• Ability to balance a checkbook

• Willingness to support endeavors outside of business hours when  necessary

COMPENSATION AND BENEFITS

• Competitive salary compensation

• Eligibility for annual profit share bonus

• Contributory health insurance plan

• 401(k) plan with annual discretionary contribution made by the Company

• Company paid long-term disability plans

• Eligibility for annual IATA membership

If you are interested and possess the right qualifications, please send your resume to David DiFranco at ddifranco@ctscentral.net. Please make the subject line Executive Assistant Position.