HR Generalist Responsibilities

Summary:

The HR Generalist assists the Chief Operating Officer by executing all major HR duties for an organization of 55 employees. Duties will include Benefits administration, recruiting, on-boarding and off-boarding, performance management, 401(k) administration, and “customer” (employee) inquiries.  To a lesser degree, compensation planning, payroll, and conflict resolution duties also exist. Federal and State compliance, corporate insurance, and limited facilities duties also fall within the responsibilities of the HR Generalist.

Essential Duties & Responsibilities (including, but not limited  to) 

  • Maintain and improve upon existing on-boarding process for newly hired employees
    • Document verification
    • Background checks
    • Infrastructural preparation (coordination with IT colleagues and other internal personnel)
    • Employee orientation
  • Process Employee terminations
    • COBRA administration
    • Conducting exit interviews
    • Document verification
  • Maintain employee records
    • Ensure uniformity among files
    • Update and renew compliance forms for employees
  • Benefits administration
    • Work with carriers and brokers to select benefits, communicate information to  employees, and administer forms, documentation, and discussions
  • 401(k) administration
    • Work with Third Party Administrator to file 5500
    • Process Year-End corporate profit share distribution of funds
  • Performance Management
    • Drive managers to 100% compliance with objective setting, mid-year, and year-end performance reviews
  • Assist employees with general inquiries about Payroll, corporate policy, benefits administration, and other matters
  • Record keeping
    • Work with COO to administer governmental surveys, insurance audits, municipal files and forms, infrastructural needs (phone, computer, utility needs), and other  administrative functions

Requirements:

  • Must live in Metro Detroit
  • Experience in a high-paced office or university setting
  • College degree in business, liberal arts, or another relevant field
  • Proven motivation and drive for results
  • Exceptional written and oral communication skills
  • Ability to engage in limited travel
  • Fastidious attention to detail

Resources Provided:

  • On-the-job training will be provided by Management to assist the candidate at the beginning of his or her tenure
  • Support from the COO (acting HR Manager) and other Administrative and Operational colleagues
  • Workstation with computer, voicemail, and other office necessities

Compensation and Benefits:

  • Competitive, negotiable salary
  • 401(k) plan with discretionary contributions made by the Company at the end of the year
  • Company-subsidized medical insurance through Blue Care Network
  • Eligible for membership of IATA, an organization providing Travel Agents significant discounts on travel expenses, and other travel consortiums

Luxury Leisure Retail Travel Advisor

Summary: 

Corporate Travel Service (CTS) has flourished for over 50 years as an innovative and ever-growing travel company.  Serving over 25,000 travelers per year, CTS is presently experiencing a period of acute growth.  CTS seeks an experienced, confident, and well-traveled professional to support and drive this growth by serving our luxury leisure clientele. Candidates must possess self-evident written and oral communication skills, organizational skills of the highest order, and significant experience in customer service.

Responsibilities will include working directly with high-spend FIT clients to plan, refine, and implement personal travel itineraries.  The majority of destinations fall within Western Europe with a focus on culinary, artistic, musical, faith-based, and other cultural inclusions, and we are growing to include more diverse leisure destinations.  The ideal candidate will demonstrate aptitude for cultivating rapport with business suppliers, monitoring and enforcing professional standards and deliverables, and creating and/or streamlining procedures, documents, and other job tools as needed.

Essential Duties & Responsibilities:

  • Plan and conduct meetings with clients to prepare high-end FIT endeavors
  • Operate as salesperson, relentlessly working to inform clients while upselling and closing sales
  • Initiate, maintain, and grow relationships with Luxury Leisure suppliers
  • Proactively seek and attain unique training solutions (in-office supplier visits and presentations, etc.)
  • Flawlessly manage all communication with clients, providing Management a “fire and forget” level of comfort with requests
  • Attend ad hoc meetings with manager and corporate officers to brainstorm and plan unique experiences for inclusion in future itineraries
  • Excel at clerical tasks (invoicing complicated transactions, identifying and pursuing uncollected commissions in collaboration with Accounting Department, etc.)
  • Work with available software to refine and hone documents (itineraries, invoices, travel documents, etc.)
  • Recommend and implement actions in order to achieve annual personal and departmental gross revenue goals
  • Master all research, pricing, booking, invoicing, billing, and payment collection processes
  • Embrace occasional off-hour work hosting evening sales events and attending conferences and/or “fam trips” outside of Southeast Michigan
  • Embrace full-service, “24/7” mindset, accepting ownership of relationship with clients including receiving and disposing occasional after-hours trouble calls
  • Work with tireless, determined commitment to the full and complete satisfaction of all clients

Requirements:

  • Bachelor’s degree in relevant field
  • Strong selling skills
  • Willingness and ability to travel
  • Superior written and oral communication
  • Experience in generating and analyzing data and producing viable suggestions
  • High degree of integrity
  • Expansive familiarity with domestic and foreign travel destinations
  • Tireless work ethic in service of others

Compensation and Benefits:

  • Base Salary
  • Commission
  • Eligibility for year-end profit share
  • 401(k) plan with discretionary contributions made by the Company at the end of the year
  • Eligibility for contributory health insurance plan through Blue Care Network
  • Eligibility for group dental insurance
  • Eligibility for group vision insurance
  • Eligibility for participation In Flexible Spending Account (FSA)
  • Eligibility for membership of IATA, an organization providing Travel Agents significant discounts on travel expenses

Resources Provided:

  • Laptop computer
  • Phone and voice mail
  • In-office workstation
  • Access to established relationships with travel consortia, tour operators, and experienced and helpful colleagues in the office from every major aspect of the travel industry

 

Theme Cruise Logistics Coordinator

Summary:   

The main responsibility of the Theme Cruise Logistics Coordinator will include complete planning, preparation, and execution of all travel planning and logistics for musicians, support staff, other performance artists, and VIP guests of our full-ship theme cruise charters.  This full-time position interfaces with artists, musicians, entertainers, authors, religious organizations, sports teams, chefs and restaurateurs, etc. to ensure that their travel plans are flawlessly prepared and executed to maximize their ability to provide cultural experiences for paying guest throughout the cruise.  Examples of Corporate Travel’s present and past relationships include Grand Ole Opry of Nashville, TN, Time Life Music’s Malt Shop Memories Cruise, Flower Power Cruise, Rock and Romance Cruise, Soul Train Cruise, Country Cruise, and Southern Rock Cruise, culinary cruises with celebrity chefs, and faith-based cruises.  Advance duties include arranging air travel, land transfers, and pre-night and post-night hotel accommodations.  Onsite executive duties include greeting artists for pre-night stays, working with ship staff for early and late embarkation and disembarkation, and managing all hospitality needs for artists and staff throughout the cruise

Essential Duties & Responsibilities for all artists, support staff and traveling companions:

  • Create and conduct all communication of vital information
  • Secure and convey all bookings for air fare, land transfers, and hotel accommodations
  • Solicit and pursue key data (passport info, personal addresses, etc.), including Personally Identifiable Information (SSNs, etc.)
  • Liaise with Partner / Client Star Vista Live to acquire key information concerning scheduling and other necessary information to be conveyed to artists
  • Create and routinely update manifests (rosters)
  • Utilize software to inventory and assign cabins
  • Manage exigent needs of all artists onboard concerning pre-cruise, onboard experience, and post-cruise
  • Utilize software to handle basic accounting (cruise line fees, initial and final deposits for cabin costs, etc.)
  • Manage flight reservations for all CTS staff attending and supporting all group cruises (approx. 20 colleagues per cruise)

Requirements:                                                                                                       

  • Experience and/or willingness to learn necessary skills for booking airline tickets using Global Distribution System (Worldspan)
  • Ability to work occasional “off schedule” assignments (evenings and weekends)
  • Ability to travel a minimum of 6 weeks per year (to attend cruises)
  • Robust organizational skills with high level of detail
  • Can-do, positive attitude toward circumventing roadblocks (“drive for results”)
  • High level of customer service and proven patience to work in an environment of frequent change
  • Ability to retain composure under pressure and be extremely flexible.
  • Above average Microsoft Excel capabilities
  • Superior written and oral communication
  • High degree of integrity and ability to handle sensitive information.

Compensation and Benefits:

  • Competitive salary
  • Eligibility for optional contributory health insurance plan through Blue Care Network
  • Eligibility for optional contributory dental and vision insurance
  • Eligibility for company-paid short term disability and long term disability plans
  • Eligibility for annual profit share bonus
  • 401(k) plan with annual discretionary contribution made by the Company
  • Eligibility for membership of IATA, an organization providing Travel Agents significant discounts on travel expenses

Resources Provided:

  • Laptop Computer
  • Phone and voice mail
  • In-office work station
  • Access to established relationships with cruise lines, travel consortia, tour operators, and experienced and helpful colleagues in the office from every major aspect of the travel industry

Assistant Manager, Theme Cruise Development

Summary:

Responsibilities will include complete planning, preparation, and execution of multiple full-ship and partial-ship charters for existing and future group clients.  This full-time position interfaces with artists, musicians, entertainers, authors, religious organizations, sports teams, chefs, and restaurateurs, etc. to plan group cruises for their affinity groups where individuals can cruise with them and attend performances in an intimate setting. Examples of Corporate Travel’s present and past relationships include Grand Ole Opry of Nashville, TN, Time Life Music’s Malt Shop Memories Cruise, Flower Power Cruise, Soul Train Cruise, 70’s Rock and Romance Cruise, Country Cruise, culinary cruises with celebrity chefs, and countless other themed cruises. Duties include negotiating and contracting with major cruise lines, facilitating communications and documentation for passengers, P&L responsibility for certain cruises, supervising direct reports and occasional contract employees, and attending the cruises to assist with production and administer sales for future events.

Essential Duties & Responsibilities:

  • Manage the objectives, assignment of work, and performance of a minimum of one direct report
  • Utilize existing relationships with major cruise lines to negotiate space and pricing depending on the needs of the client
  • Communicate with group clients to recommend and select a cruise line and specific ship to meet their pricing, timing, and destination desires
  • Produce, analyze, and interpret sales reports, rooming lists, and payment reports for group clients
  • Oversee the preparation of documentation for cruises including boarding passes, itineraries, and other relevant information
  • Oversee the use of operational tools including reservation software,
  • Work with cruise line staff to plan and continuously review rooming lists, seating assignments, conference space, security, and other necessities inherent with full-ship and partial-ship charters
  • Prepare sales proposals to prospective group clients
  • Collaborate with in-house group air coordinator to procure and sell group or individual air- space to clients
  • Regularly meet manager and Company officers to present emerging trends in client interests and bookings and to recommend new marketing and growth opportunities
  • Embrace intermittent off-hour work supporting evening sales events and attending conferences and/or familiarization trips outside of Southeast Michigan
  • Embrace attending and hosting key cruises and events throughout the year with up to 20% travel, occasionally on short notice
  • Display willingness and desire to serve as a surrogate for management with tactical and procedural decision-making.

Requirements: 

  • Experience with negotiations, planning, and execution of large scale events
  • Ability to work occasional “off schedule” assignments (evenings and weekends)
  • Ability to host week-long cruise events (approx. 4 weeks per year)
  • Robust organizational skills
  • Above average Microsoft Excel capabilities
  • Superior written and oral communication
  • Ability to retain composure under pressure
  • Bachelor’s degree in relevant field
  • High degree of integrity

Compensation and Benefits:

  • Competitive salary
  • Eligibility for annual profit share bonus
  • 401(k) plan with annual discretionary contribution made by the Company
  • Contributory health insurance plan through Blue Care Network
  • Company-paid short term disability and long term disability plans
  • Eligibility for membership of IATA, an organization providing Travel Agents significant discounts on travel expenses

Resources Provided: 

  • Computer
  • Phone and voice mail
  • In-office work station
  • Access to established relationships with travel consortia, tour operators, and experienced and helpful colleagues in the office from every major aspect of the travel industry

Theme Cruise Operations Planner

Summary:

Responsibilities will include complete planning, preparation, and execution of multiple full-ship and partial-ship charters for existing and future group clients. This full-time position interfaces with artists, musicians, entertainers, authors, religious organizations, sports teams, chefs and restaurateurs, etc. to plan group cruises for their affinity groups where individuals can cruise with them and attend performances in an intimate setting. Examples of Corporate Travel’s present and past relationships include Grand Ole Opry of Nashville, TN, Time Life Music’s Malt Shop Memories Cruise, Flower Power Cruise, Rock and Romance Cruise, and Soul Train Cruise, culinary cruises with celebrity chefs, faith-based cruises, and countless other themed cruises. Duties include negotiating and contracting with major cruise lines, facilitating communications and documentation for passengers, P&L responsibility for certain cruises, and attending certain cruises to assist with production and administer sales for future events.

Essential Duties & Responsibilities:

  • Utilize existing relationships with major cruise lines to assist with negotiating space and pricing depending on the needs of the client
  • Communicate with group clients to recommend and select a cruise line and specific ship to meet their pricing, timing, and destination desires
  • Produce, analyze, and interpret sales reports, rooming lists, and payment reports for group clients
  • Prepare documentation for cruises including boarding passes, itineraries, and other relevant information
  • Utilize and become proficient with operational tools including call monitoring software, reservation software, etc.
  • Work with cruise line staff to plan and continuously review rooming lists, seating assignments, conference space, security, and other necessities inherent with full-ship and partial-ship charters
  • Assist Management with providing information for sales proposals to prospective group clients
  • Collaborate with in-house group air coordinator to procure and sell group or individual air- space to clients
  • Embrace intermittent off-hour work supporting evening sales events and attending conferences and/or familiarization trips outside of Southeast Michigan
  • Embrace attending and hosting key cruises and events throughout the year with up to 20% travel, occasionally on short notice

Requirements:

  • Experience with negotiations, planning, and execution of large scale events
  • Ability to work occasional “off schedule” assignments (evenings and weekends)
  • Robust organizational skills
  • Above average Microsoft Excel capabilities
  • Superior written and oral communication
  • Ability to retain composure under pressure
  • Bachelor’s degree in relevant field
  • High degree of integrity

Compensation and Benefits:

  • Competitive salary
  • Eligibility for annual profit share bonus
  • 401(k) plan with annual discretionary contribution made by the Company
  • Contributory health insurance plan through Blue Care Network
  • Company-paid short term disability and long term disability plans
  • $50,000 company-paid life insurance and AD&D insurance
  • Eligibility for membership of IATA, an organization providing Travel Agents significant
  • discounts on travel expenses

Resources Provided:

  • Computer
  • Phone and voice mail
  • In-office work station
  • Access to established relationships with travel consortia, tour operators, and experienced and helpful colleagues in the office from every major aspect of the travel industry

Performance Tour Planner

The Tour Planner is responsible for the building, execution, and client interface of all performance tours and events. This position reports directly to the Manager of the Performance Tour Department. Responsibilities include cultivating existing and new relationships with suppliers (hotels, restaurants, museums, music venues, etc.) to identify options, acquire bids, and create itineraries for group travelers. The Tour Planner also interfaces extensively with the outside Sales Team to deliver accurate, timely, and robust information for their sales efforts with existing and potential clients.

Potential Duties & Responsibilities:

  • Embrace and nurture existing relationships with performance tour suppliers (booking offices, production offices, and other suppliers (hotels, restaurants, etc.) and research and identify new suppliers
  • Negotiate rates with suppliers in certain cases to ensure product is cost effective and fits within budget
  • Review arrangements with venues, hotels, etc. prior to the tours group’s arrival
  • Prepare requests for quotes for various components of tour (as identified by Manager and Salespersons)
  • Identify and research suitable performance venues in each destination for a large variety of ensembles, including choirs, bands, and orchestras of all sizes.
  • Source and negotiate any production-related items needed for performances, such as choral risers, rental percussion, large string instruments, sound systems, etc.
  • Maintain communication with music directors, CTS tour managers, venue representatives, hotel and restaurant managers, and any other key person(s).
  • Develop and produce tour / event proposals for client group leaders
  • Cultivate relationship with staff of other tour departments (Pilgrimage, Domestic Student Tours, Theme Cruise, etc.) to maintain and nurture collegial, collaborative environment
  • Collaborate with in-house group air coordinator to procure group air-space
  • Assist with developing audiences where needed, including managing advance box office if necessary, and collecting as much demographic information on attendees as possible, for re-marketing purposes.
  • Manage the submission of performance-specific documentation required to produce concerts, such as biographies, repertoires, recordings, and photos.
  • Utilize and improve existing documents and forms to create final costing information, ensuring a saleable final price and a required profit margin is achieved
  • Produce additional marketing content (with assistance of graphic designer) to include posters,handbills, and online presences such as Facebook Events, YouTube, Twitter feedannouncements, etc.
  • Produce “Escort Packet” for group leaders so they have all relevant contingency and emergency information readily available
  • Issue registration forms, ticketing information, and final documents for travelers
  • Prepare online trip / event surveys and manage distribution to travelers. Tally results and present reports according to Management’s requests
  • Maintain a catalogue of client comments regarding specific venues.
  • Manage pre-production needs for performances including but not limited to stage plots, production schedules, labor budgets, rehearsal schedules, etc.
  • Supply salespersons with updated cost information as they work with client-conductors to tailor and hone the content of tours
  • Learn and keep abreast with air travel regulations (immigration and customs rules, baggage information, etc.) and ensure all printed verbiage is kept up to date for clients
  • Enter new trips / events into online booking system and prepare the webmaster to direct traffic toward the booking page
  • Administer certain payments to vendors
  • Embrace the need for an understanding of the various types of services (Mass, Evensong, etc.) in which choirs may perform, with the ability to help guide clients who may not be familiar with the services through the process of selecting appropriate repertoire
  • Embrace intermittent off-hour work to attend evening or weekend sales events or attend conferences and/or familiarization trips outside of Southeast Michigan
  • Assist colleagues of department with additional office work when called upon by Management

Requirements:

  • Must live in Metro Detroit
  • Experience in a high-paced office or university setting
  • College degree in business, liberal arts, or another relevant field
  • Ability to work full-time with occasional evening and weekend work
  • Proven motivation and drive for results
  • Exceptional written and oral communication skills
  • Comfort and experience in being dependable to internal “customers” (salespersons, etc.)

 

Resources Provided:

  • On-the-job training will be provided by Management to assist the candidate at the beginning of his or her tenure.
  • Support from a phenomenal sales staff and colleagues on the Operations Team
  • Workstation with computer, voicemail, and other office necessities to excel in the position

 

Compensation and Benefits:

  • Competitive salary
  • Profit share bonus paid at the end of the year
  • 401(k) plan with discretionary contributions made by the Company at the end of the year
  • Medical insurance through Blue Care Network
  • Company-paid short-term disability, long term disability, and AD&D insurance
  • $50K of company-paid life insurance
  • Eligibility for membership of IATA, an organization providing Travel Agents significant discounts on travel expenses, and other travel consortiums

EDUCATIONAL TOUR SALES ASSOCIATE

Summary:

Corporate Travel is seeking Sales Account Managers to assist in conducting field sales for Educational Tours which are produced in-house and marketed to Middle School and High School groups. Over the course of 50 years, Corporate Travel has developed unique expertise in destinations, both international and domestic, which augment the classroom curriculum – Chicago, New York, Washington, D.C., Nashville, Italy, Ireland, Spain, and many more. The target market is comprised of educators – teachers, principals, and superintendents – who make such decisions on behalf of their students and the paying parents. Core to the position is client management; Account Reps remain with the educator (group leader) until successful completion of the tour. As educators tour with new classes year after year, our salespersons continue to earn full commissions each year.

Resumes, Cover Letters, and general inquiries can be addressed to Mr. Joseph DiFranco Jr., Chief Operating Officer:  email

Compensation and Benefits:

  • Base salary plus commission – average annual incomes range from $65,000 to 100,000+ in two years
  • Eligibility for profit share paid at the end of the year
  • 401(k) plan with discretionary contributions made by the Company at the end
  • of the year
  • Optional Medical insurance through Blue Care Network
  • Optional Dental and Vision insurance
  • Company-paid short term disability and long term disability insurance
  • Eligible for membership of IATA, an organization providing Travel Agents
  • significant discounts on travel expenses, and other travel consortiums

Resources Provided:

  • Sales training provided by Management to assist the new employee at the beginning of his or her tenure.
  • Phenomenal support staff and Operations Team who work directly with the Sales Staff to tailor tours to the requests and requirements of the client
  • Work station with laptop computer, voicemail, and other office amenities
  • Reimbursement of mileage and any overnight expenses that may occasionally occur.

Requirements:

  • Sales experience
  • College degree in Marketing or another relevant field. Educators with sales experience are welcome to apply.
  • Ability to work full-time and to travel up to 20%
  • Proven motivation and drive for results
  • Exceptional written and oral communication skills

TOUR MANAGER

We are seeking Tour Managers to accompany passengers on our domestic educational tours. We customize tours for teachers and their junior-high and high school students to some of the most historical and educational locations in the U.S. – New York, Chicago, Washington, D.C., and Boston to name just a few. The role of the tour manager is to ensure the group – typically consisting of one to two motor coaches of 50 passengers each – adheres to the timing of the itinerary, and that all participating suppliers (hotels, restaurants, museums, etc.) are ready for the group’s arrival. The manager is the “Face the Company”, and is the point person for resolving any concerns that occasionally arise while underway.

Most tours average 3 nights in duration. Although trips can go at any given time, the high season is from March to June – there is no minimum number of tours required and tour managers will be requested to commit only to dates they know they can accommodate. Tour managers are free to work as few or as many tours as they desire.

Resumes, Cover Letters, and general inquiries can be addressed to Quentin Guichard, Domestic Tours Operations Manager: email

Compensation:

  • Compensation is paid at a daily rate. Managers receive all meals, lodging, and admissions for participation in components of the tour

Requirements:

  • Successful candidates will possess impeccable organizational skills. Punctuality, attention to detail, and leaderships qualities are all requirements. Those who enjoy spending time with students and youth will excel. Many of our tour managers are former teachers or instructors, but this is not a requirement for employment in this position. A working familiarity with the above-mentioned destinations is an asset.
  • ITMI or IGA certified, and Licensed in DC and/or NYC highly preferred

Resources Provided:

  • Completed itineraries in advance of the trip
  • Emergency contact information for Corporate Travel Operations Staff
  • Pre-tour instructional meeting with Operations and/or Sales Staff members
  • Introductory training